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Exhibits Coordinator Position

TANANA VALLEY STATE FAIR ASSOCIATION

Job Title:EXHIBITS COORDINATOR

Coordinates with: Operations Manager

Job Scope: Year-round to include Fair Time and Off Season

To cycle between Part time and Full time as needed

Salary: $15.00 per hour (DOE)

JOB DUTIES:

  • Create Exhibit Guide: Gather content, format, edit, submit draft for review
  • Contact potential sponsors for exhibit guide to sell ad spaces
  • Create manuals for Division Superintendents and Judges, Exhibit tags, ID forms, stall cards, entry forms, division handbooks and score sheets
  • Create Competitive Exhibit posters and signs
  • Work with the Competitive Exhibits Advisory Committee and Protest Committee as needed
  • Work with Operations Manager as needed to hire & train Exhibit Assistant
  • Assist with exhibit volunteer recruitment, coordinate training, and act as an overall supervisor for exhibit volunteers and judges
  • Act as overall support to and provide training for: Superintendents, Exhibit Assistants, Judges
  • Coordinate competitive exhibits computer files, create Fair closeout and update Superintendents Roster
  • Populate and maintain data base for competitive exhibits
  • Verify all submissions for Premium payouts prior to disbursement
  • Evaluate competitive exhibit display needs
  • Responsible for planning and reconciliation of competitive exhibits
  • Statistical reports regarding exhibits: division statistics, premium payout compilation
  • Work with committee on securing judges, and coordinating their presence at the fair.
  • Work to maintain positive relationships with all Exhibit Volunteers.
  • Coordinate all mailings, informational packets, ribbons, surveys, tickets, and newsletter blurbs necessary for Exhibits.
  • Work with Volunteer Coordinator to find and place Exhibit Attendants
  • Work with Vendor Coordinator for exhibit display locations in shared spaces
  • Position requires personal mobility with the capacity to cover the entire fairgrounds
  • Provide completed files (i.e. Budget, Evaluations) and suggestions for improvements (Wrap up report) regarding exhibits to Operations Manager when required
  • Prepare necessary reports for annual audit as needed for exhibits information
  • Serve on TVSFA Committees and attend Board Meetings as requested by the Operations Manager
  • Serve as liaison between Facilities, Grounds & Maintenance Manager and staff involved in exhibits
  • Assist customers in the office during open office hours as needed
  • Must have a genuine interest in the well-being of the Fair
  • Other duties as assigned

QUALIFICATIONS:

  • Excellent customer service
  • Experience working with diverse groups of people
  • Experience working with detailed information
  • Event planning & coordination
  • Requires sense of humor, energetic personality, and pleasant attitude
  • Be organized and have good attention to details
  • Be a team player, self-motivated and able to work with little supervision (consistently exercise good judgment)
  • Willingness to be flexible and work under intense pressure at times
  • Must be physically present for full-time work June, July, and August

EDUCATIONAL BACKGROUND:

  • High School Diploma or GED
  • College Degree preferred
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