TANANA VALLEY STATE FAIR
SUPERINTENDENT JOB DESCRIPTION
Division Superintendent - An individual or team needed to organize and attractively display the exhibits entered in the Competitive Exhibit Divisions at the Fair.
Duties:
Pre-Fair Preparation:
- Become familiar with Competitive Exhibits policies, rules, & criteria.
- Recruit and coordinate volunteers as needed for Entry Drop-off Day, judging, displays, & exhibit pick-up.
- Prepare paperwork & materials for Entry Drop-off day.
- Answer questions about entering exhibits & give guidance to exhibitors about their entry.
Entry Drop-off Day
- Accept entries on Entry Drop-off Day and prepare them for judging.
Judging
- Recruit qualified judges and schedule when they will judge entries.
- Facilitate the judging process without offering opinions or comments on the quality of exhibits.
Paperwork
- Enter ribbon placements into Fair Entry.
- Proof division reports.
- Organize score sheets.
Exhibit Display & Pick-up
- Plan & execute exhibit displays; including display set-up, placing of ribbons and exhibit name-tags.
- Superintendents are responsible for the exhibits until after Exhibit Pick-up Day closes and items are turned into the office.
Evaluation
- Turn in a Division Evaluation Sheet to record any possible changes needed or problems encountered.
Time Frame:
- Pre-fair preparation time, spend approximately 10-20 hours organizing paperwork and materials, recruiting judges, etc. and approximately 30-50 hours spent between Entry Drop-off Day and Exhibit Pick-Up Day.
- New superintendents will be asked to attend at least one orientation prior to entry day.
- Superintendents are not required to be at the Fair all ten days and are strongly encouraged to recruit extra volunteers to take over during the fair.
Assistance:
- Recruited by Division Superintendent.
Training:
- Provided by the Exhibit Coordinator and General Office Staff.
Qualifications:
- Knowledge of specific division; previous Fair experience helpful but not necessary. Must have a knack for organization and paperwork; must enjoy working with others, be flexible & calm under pressure.
Benefits:
- You will receive a season pass for yourself, TVSFA collectables, plus innumerable thanks & tokens of our appreciation with an overall feeling of great accomplishment!